If you run a business, then you will know that it is a legal requirement for your staff to take paid holiday each year. This is set in stone and there is nothing that you can do to get around that. However, you are able to do things which can make your life a little bit easier when it comes to planning. One such suggestion is to use an online holiday planner. Let us talk you through what these things are all about.
So, what is an online holiday planner? Well, it is just how it sounds. You record details of your staff holidays online. It is a quick and simple solution. There are several benefits to going down this route.
Firstly; you have an online copy that everybody out there is going to be able to access whenever they want. You will be surprised at how many larger companies do not do this. They still have the paper method or, in a best case scenario, a whiteboard in the staffroom that their staff will be able to use. They are not convenient methods, not to mention that it can be simple to change things on them without people realising!
One of the main reasons as to why many people are veering towards online holiday planners is because they allow the management to know exactly when staff are going on holiday. This is, of course, incredibly important. It is likely that you are going to need to find some cover for the staff member. In addition to this, by having holidays planned like this, it makes it easier for staff to see when everybody else is away. This results in less double booking which, if you run a small business, you know is going to be terrible. There is nothing worse than telling somebody that they can have a holiday, and then you realise that they can’t, simply because you made a mistake. If you go down the route of an online holiday planner, then mistakes are going to be a thing of the past!
Depending on the holiday planner that you opt for, then there may be several features that you will be able to enjoy. We will not go into them here. However, these features are going to be designed to make your life a whole lot easier. Perhaps one that we really should highlight right now is the idea of tracking total staff holidays. When you use the traditional paper method, it is going to be exceedingly difficult to work out who has taken up their holiday entitlement and who still has yet to take up that holiday time. With the paper method, it is all too common for people to overbook their holidays.
Remember; an online holiday planner is going to be a fantastic investment. However, you do need to make sure that you choose the right one for the job. Basically, you are going to want to make sure that it is brimming with features.